Facilities Management

Automated Facilities Management Solutions

Streamline asset management and maintenance with Document Options scanning services to digitise building records into spatially searchable databases with mobile access.

Instantly find any asset record, from equipment manuals to work orders, inspections, warranties, and maintenance logs. Our mobile-accessible document management solutions centralise your documents for simplified management and emergency response planning.

Contact Us
Estates & Facilities Documents

Why Work With Document Options

Document Options provide a range of vital outsourced services to facilities managers across the UK.

From building maintenance and security to utility bills and leases; we know that facilities managers have a lot on their plate. Our document management services are ideally placed to support your core business activities day-to-day, and help you out of those tricky, one-off situations.

Our Outsourced business support services include:

  • Onsite and Offsite Document Scanning
  • Secure Document Storage
  • Digital Document Storage
  • Scanning Building Plans and O & M Manuals
  • Disaster Recovery
  • Records Management and Archiving
  • Cloud-Based Document Solutions
  • On-demand document collection and delivery service

Our document scanning services will help you capture and provide up-to-date documentation for all your building & asset management, health & safety and training requirements.

Our box storage and file retrieval services provide your departmental users with easy to use, yet secure & controlled access to archive data. Outsourcing storage frees up vital office space and resources.

Call 01293 426677 now for advice, information and quotations regarding Facilities Management.

Automated Facilities Management Benefits

  • Digitises asset and maintenance records
  • Provides quick spatial record search
  • Enables mobile access for managers
  • Aids regulatory and emergency preparedness
  • Simplifies equipment/system management
  • Facilitates equipment warranty and compliance tracking

Document Management Software for Facilities Management

We digitise your paper records into a centralised searchable database. Equipment records are linked spatially to interactive floorplans, enabling quick location-based record lookup from any device. Maintenance teams access digital manuals, work orders, and history in the field. Document workflows automate routing of inspections, work orders, incidents for processing.

Equipment Image

Facilities Management Automation Process


Step 1

Scan building asset and maintenance records


Step 2

Automatically process documented assetts


Step 3

Access building assets, equipment history and maintenance records


Step 4

Secure system for efficient ongoing management.

What Our Customers Say

Really helpful and friendly. I had a really tight deadline and they turned the work around really quickly. Brilliant service.
Steven Wilson
Steven Wilson
22 March 2023
Extremely efficient and excellent customer service. Also one of the only companies with a large flat bed scanner who have the skill to produce high quality images
Julia Hayes
Julia Hayes
15 July 2022
Great company to deal with, I dealt with Perry and Steve who were super-helpful. They have excellent knowledge and have been great support for our archive scanning needs for our business in Sussex. Would recommend!
Matthew Hall
Matthew Hall
30 June 2022
Very friendly and helpful staff
Jake Forshaw
Jake Forshaw
12 April 2022
Friendly staff and very helpful.
Timothy Tomsett
Timothy Tomsett
5 September 2019
Most helpful
Clive Firestorm
Clive Firestorm
27 July 2017

Case Studies

Aviation Network

ANA Aviation

ANA Aviation Services and Network Airline Services are a specialist airline management provider, designing and delivering innovative airline solutions to customers across the globe…

Civil Aviation

Civil Aviation Authority

The Aeromedical Support unit of the CAA regulates and implements medical requirements for professional flight crew, private pilots, air traffic controllers and cabin crew…



ANA Aviation Services and Network Airline Services are a specialist airline management provider, designing and delivering innovative airline solutions to customers across the globe…

Areas We Cover

Request a Free Call Back

Trust Us, We’re Certified

Document Options is certified to the following standards.