Share Point

Enhanced Document Management

SharePoint from Microsoft offers baseline document management capabilities that can be enhanced by purpose-built DMS systems like Smart Office and PaperVision.

Why Choose Document Options

Many organisations use SharePoint for basic document storage, sharing, and searching. However, SharePoint lacks key DMS functionality like workflow automation, granular user permissions, retention rules, audit logs, and advanced search. Integrating SharePoint with a solution like Smart Office or PaperVision extends its capabilities.

Benefits of High Volume Scanning Services

Central hub for document storage and collaboration
Fine-grained permission controls
Workflows to automate document processes
Integrated with Office apps and tools
Powerful search across content
Customisable for organisation’s needs
Scales from small teams to enterprise
Available on-premises or hosted in the cloud

How SharePoint Works

With SharePoint, users can upload documents, define metadata, place files in folders, and share with colleagues. Light workflows can be configured through SharePoint Designer. Search finds files by filename, title, and metadata. Permissions can be set at the folder level. But advanced DMS features are lacking. Combining with a dedicated system like Smart Office or PaperVision enhances capabilities.

Our Step by Step Process

Step 1

Upload documents to SharePoint for central storage

Step 2

Share files with other users for collaboration

Step 3

Search based on limited metadata to find content

Step 4

Set basic folder permissions for access control

What Our Customers Say

    
 
 
       Really helpful and friendly.  I had a really tight deadline and they turned the work around really quickly. Brilliant service.
  
 
    
   Steven Wilson 
 22 March 2023
 
 
 
      Extremely efficient and excellent customer service. Also one of the only companies with a large flat bed scanner who have the skill to produce high quality images
  
 
    
   Julia Hayes 
 15 July 2022
 
 
 
      Great company to deal with, I dealt with Perry and Steve who were super-helpful. They have excellent knowledge and have been great support for our archive scanning needs for our business in Sussex. Would recommend!
  
 
    
   Matthew Hall 
 30 June 2022
 
 
 
      Very friendly and helpful staff
  
 
    
   Jake Forshaw 
 12 April 2022
 
 
 
      Friendly staff and very helpful.
  
 
    
   Timothy Tomsett 
 5 September 2019
 
 
 
      Most helpful
  
 
    
   Clive Firestorm 
 27 July 2017