Expense Claim Processing

Automated Expenses

Our document processing services transforms how your organisation manages employee spending and reimbursement. Automate the entire expense claim process from receipt capture to reporting.
Employees snap photos of receipts on their smartphones and submit them via the mobile app. Claims are automatically populated with receipt data, routed for approval, and paid.

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Why Choose Document Options

Our expense claim management solution delivers efficient digitisation optimised to reduce costs and manual effort. Real-time capture of receipt and expense details via mobile devices enables simple data collection on the go. The automated system is configurable to enforce your organisation’s specific expense policies during claim processing. By digitising submission and approval workflows, employee reimbursements can be accelerated versus manual routines.

Going paperless eliminates legacy forms and delays in submitting expenses for reimbursement. Once implemented, the automated expense claim management system significantly improves spending control, compliance, and employee satisfaction.

By automating the end-to-end expense reporting process, we can help streamline your workflows. Contact us to learn more about digitising your expense claims submission, approval, reimbursement and reporting procedures.

Benefits of Expense Claim Processing

  • Real-time mobile receipt data capture
  • Auto-population of claim details
  • Streamlined digital approval workflows
  • Reduced processing costs and tasks
  • Compliance with expense policies
  • Faster employee reimbursement
  • Elimination of paper forms
  • Increased spending visibility & insights

How Expense Claim Processing Works

Employees capture receipts and supporting documentation on the go via our mobile app. Data is automatically extracted from the receipts and used to populate complete details into digital expense claims in real time. 

Configurable rules automatically route the claims through approval workflows with digital steps handled seamlessly. Any exceptions are easily flagged for manager review without holding up processing. Once approved, fast reimbursement is initiated. All claims and receipts are stored digitally for tracking and auditing. Real-time reporting provides insights into overall spending trends and outliers. 

Built-in analytics identify opportunities to streamline expense policies further. Workflows are continually optimised over time through machine learning. Automating the end-to-end creation, submission, approval, reimbursement and reporting of expense claims eliminates all the manual processes associated with paper forms and legacy procedures.

man processing expsenses

Expense Claim Automation Process

Contract

Step 1

Employees capture receipts via mobile app as expenses occur

Scan

Step 2

Details are auto-populated into digital expense claims from receipt data

People

Step 3

Configurable rules route claims through approval workflows digitally

checklist

Step 4

Once approved, fast reimbursement is initiated automatically

What Our Customers Say

Really helpful and friendly. I had a really tight deadline and they turned the work around really quickly. Brilliant service.
Steven Wilson
Steven Wilson
22 March 2023
Extremely efficient and excellent customer service. Also one of the only companies with a large flat bed scanner who have the skill to produce high quality images
Julia Hayes
Julia Hayes
15 July 2022
Great company to deal with, I dealt with Perry and Steve who were super-helpful. They have excellent knowledge and have been great support for our archive scanning needs for our business in Sussex. Would recommend!
Matthew Hall
Matthew Hall
30 June 2022
Very friendly and helpful staff
Jake Forshaw
Jake Forshaw
12 April 2022
Friendly staff and very helpful.
Timothy Tomsett
Timothy Tomsett
5 September 2019
Most helpful
Clive Firestorm
Clive Firestorm
27 July 2017

Expense Claim Processing FAQs

What are allowable expenses for business?

Allowable business expenses are defined as an expense the employee incurs carrying out their job. For employees on the move, this would include travel expenses, accommodation if team members need to stay away overnight and meals/refreshments whilst travelling. Items such as parking charges, congestion charges and phone calls are included in allowable business expenses. Public transport costs would include season tickets and loans provided to employees to buy season tickets.

Do I still need expense claims forms?

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