Expense Claim Processing
Automated Expenses
Our document processing services transforms how your organisation manages employee spending and reimbursement. Automate the entire expense claim process from receipt capture to reporting.
Employees snap photos of receipts on their smartphones and submit them via the mobile app. Claims are automatically populated with receipt data, routed for approval, and paid.
Why Choose Document Options
Our expense claim management solution delivers efficient digitisation optimised to reduce costs and manual effort. Real-time capture of receipt and expense details via mobile devices enables simple data collection on the go. The automated system is configurable to enforce your organisation’s specific expense policies during claim processing. By digitising submission and approval workflows, employee reimbursements can be accelerated versus manual routines.
Going paperless eliminates legacy forms and delays in submitting expenses for reimbursement. Once implemented, the automated expense claim management system significantly improves spending control, compliance, and employee satisfaction.
By automating the end-to-end expense reporting process, we can help streamline your workflows. Contact us to learn more about digitising your expense claims submission, approval, reimbursement and reporting procedures.
Benefits of Expense Claim Processing
- Real-time mobile receipt data capture
- Auto-population of claim details
- Streamlined digital approval workflows
- Reduced processing costs and tasks
- Compliance with expense policies
- Faster employee reimbursement
- Elimination of paper forms
- Increased spending visibility & insights
How Expense Claim Processing Works
Employees capture receipts and supporting documentation on the go via our mobile app. Data is automatically extracted from the receipts and used to populate complete details into digital expense claims in real time.
Configurable rules automatically route the claims through approval workflows with digital steps handled seamlessly. Any exceptions are easily flagged for manager review without holding up processing. Once approved, fast reimbursement is initiated. All claims and receipts are stored digitally for tracking and auditing. Real-time reporting provides insights into overall spending trends and outliers.
Built-in analytics identify opportunities to streamline expense policies further. Workflows are continually optimised over time through machine learning. Automating the end-to-end creation, submission, approval, reimbursement and reporting of expense claims eliminates all the manual processes associated with paper forms and legacy procedures.
Expense Claim Automation Process
Step 1
Employees capture receipts via mobile app as expenses occur
Step 2
Details are auto-populated into digital expense claims from receipt data
Step 3
Configurable rules route claims through approval workflows digitally
Step 4
Once approved, fast reimbursement is initiated automatically
What Our Customers Say
Expense Claim Processing FAQs
- What are allowable expenses for business?
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Allowable business expenses are defined as an expense the employee incurs carrying out their job. For employees on the move, this would include travel expenses, accommodation if team members need to stay away overnight and meals/refreshments whilst travelling. Items such as parking charges, congestion charges and phone calls are included in allowable business expenses. Public transport costs would include season tickets and loans provided to employees to buy season tickets.
- Do I still need expense claims forms?
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