Document Scanning
High Volume Scanning Solutions
Document Options makes use of state-of-the-art technology to provide high-quality document scanning services to businesses of all sizes. Specialising in data capture and archiving, we offer a range of scanning solutions from one office requests to large archiving projects, our scanning expertise and technologies ensure efficient digitisation and access to your important information.
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Why Choose Document Options
Our scanning expertise includes microfilm, high volume, and large format scanning. We can digitise thousands of documents per day with precision thanks to advanced scanning equipment and specialised operators. For customer convenience, we provide onsite scanning at your premises or secure offsite scanning at our facility near Gatwick Airport. All projects are handled at our regulated Sussex scanning centre.
With decades of experience, the latest tech, and custom project management, we help organisations across the South East and across the country to digitally transform their documents and unlock the value in their business information. While based in Sussex, our expertise enables expanding operations to assist companies in London, Surrey as well as nationally with efficient, accurate document scanning services.
Benefits of High Volume Scanning Services
- Digitise your business information.
- Access documents easily from any location.
- Free up office space by archiving offline.
- Save time by eliminating physical searches.
- Protect fragile materials through digitisation.
- Enhance document workflows with automation.
- Gain insights with searchable data.
- Ensure business continuity with secure backups.
How Document Scanning Works
Our streamlined scanning process ensures the secure digitisation of your business documents with accuracy and efficiency.
First, your files are transported to our regulated scanning facility in tracked, secure vehicles. Documents then undergo preparation such as removing staples and taping tears to optimise the scan. Boxes are barcoded before our specialised scanners rapidly convert pages to digital formats at your specified resolution and file type. Automated software extracts data for smart indexing while also categorising documents into folders or a database. Lastly, meticulous quality assurance checks validate the precision and completeness of the resulting scanned archive prior to secure delivery. With robust protocols and state-of-the-art technologies, we digitise your documents flawlessly from start to finish.
Document Scanning Process
Step 1 - Collection
Documents are collected from your office or site for safe transportation in secure vehicles to our scanning facility.
Step 2 - Preparation
Steps include removing staples, taping tears, unfolding, and sorting to get the materials ready and avoid any jams or slowdowns.
Step 3 - Scanning
Our scanning services are incredibly efficient and precise, converting your document batches into specified digital formats like PDFs or JPEGs at your desired resolution.
Step 4 - Secure Delivery
Once scanning is complete, we securely deliver to you via your preferred transfer method, typically as encrypted files.
What Our Customers Say
Document Scanning FAQs
- How does document scanning work?
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At Document Options, we can come directly to your premises to scan your documents on-site, or we can take documents away to our facility. We individually scan documents utilising high-quality equipment ensuring high-definition scans. We can additionally provide you with cloud storage options.
- What are the benefits of document scanning?
- What kind of documents can you scan?
- Is document scanning environmentally friendly?
- Do you have industry accreditations?
Not sure how many pages you need scanning? Try our page count calculator.
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Document Options is accredited to the following standards.
