Trusted Leader in Document Storage and Records Storage

For over 40 years, Document Options has been recognized as one of the leading document storage companies in the industry, specialising in both document storage and records storage solutions for businesses of all sizes. We offer secure offsite document storage to help reduce office clutter, free up valuable space, and keep your important files easily accessible when needed. Our state-of-the-art document storage solutions include climate-controlled facilities designed to protect sensitive materials like financial records, legal documents, and even medical records storage.

Our records storage facilities are equipped with the latest technology to ensure your business’s data and documents are securely preserved. You can rest assured that your files are protected from environmental hazards like moisture, temperature fluctuations, and unauthorised access. Whether you require long-term storage or frequent retrievals, we offer flexible services tailored to your unique needs, making us a trusted partner for comprehensive document storage solutions.

Why Choose Document Options for Document Storage Solutions?

At Document Options, we go beyond traditional document storage companies by offering a complete range of document storage solutions that suit your business’s specific needs. In addition to secure offsite document storage, we provide cloud-based records storage for electronic backups, allowing you to access your documents 24/7. This combination of physical and digital storage ensures that your files are not only protected but also easily accessible whenever you need them.

We also offer a full suite of records storage services, including on-demand document retrieval, high-speed scanning, and shredding. Need to retrieve a file quickly? Our fast and efficient document retrieval process allows you to request files through our online portal for immediate courier delivery, digital scanning, or secure destruction. Our medical records storage services adhere to the highest standards of confidentiality and security, ensuring your sensitive patient records are handled with care.

We can help digitise your documents to facilitate easy online access and reduce the need for physical storage. Our document scanning services are perfect for businesses looking to convert large volumes of paper documents into searchable digital formats. Additionally, for industries such as healthcare, where compliance is critical, our medical records storage solutions provide the ideal balance of security, accessibility, and compliance with data protection regulations.

Benefits of Our Document and Records Storage Services

By partnering with Document Options for your document storage and records storage needs, your business can enjoy several key benefits:

Digitise Your Business Information

Our high-speed scanning services allow you to convert paper documents into searchable digital files, improving efficiency and reducing paper waste.

Secure Offsite Storage

Protect your sensitive business records with our climate-controlled, highly secure storage facilities, ensuring your data is safe from physical and environmental risks.

24/7 Access to Your Documents

Access your important documents at any time, whether through physical delivery or digital retrieval.

On-Demand Retrieval

Quickly retrieve any file stored offsite through our efficient courier or scanning services, with options to shred unnecessary documents.

Medical Records Storage

Maintain compliance with industry standards for medical records storage while ensuring patient confidentiality and secure file access.

Comprehensive Document Management

Simplify your information management with our full range of document storage solutions, from offsite storage to digital conversion and file retrieval.

How Our Document Storage Process Works

At Document Options, we’ve developed a streamlined and efficient process for document storage and records storage that allows businesses to outsource their records with ease.

First, our team collects your documents from your office, securely transporting them to our offsite records storage facility in vehicles equipped with real-time tracking. Once your files arrive, each box is inspected, catalogued, and inventoried down to the file level. This detailed inventory provides you with a clear overview of your stored documents, allowing you to manage them efficiently.

Our secure storage facilities are specifically designed for long-term document preservation, making them ideal for businesses that need to store critical files, including those in industries like healthcare where medical records storage is essential.

Through our intuitive online portal, you can access your document inventory at any time. This system allows you to search for individual files and request retrievals, which can be delivered via courier, scanned for digital access, or securely shredded if no longer needed.

For businesses dealing with large volumes of incoming and outgoing documents, our mailroom services can be added to streamline these processes. Additionally, if you need to digitise your paper records, our high-speed document scanning services can convert your files into digital formats for easy storage and retrieval online.

Step-by-Step Process for Document Storage

Our document storage process is designed to be seamless and efficient, ensuring that your documents are securely stored from the moment they leave your office:

Step 1

Our team arrives at your office to collect your documents. Each box is carefully packed and labelled to ensure nothing is misplaced during transportation.

Step 2

The boxes are securely transported to our records storage facility in GPS-tracked vehicles, guaranteeing safe delivery. During transit, your documents are protected from environmental conditions and unauthorised access.

Step 3

Upon arrival at our storage facility, each box is carefully inspected and booked into our inventory system. We document the contents down to the file level, providing you with a detailed index of every document stored. This meticulous inventory allows you to know exactly where each file is located at any time.

Step 4