PaperVision Message Manager

PaperVision Document Management Software | Document Options

Store and Index Email Messages for Easy Retrieval

Automatically capture email messages and attachments in PaperVision Enterprise or ImageSilo Index messages for faster retrieval and apply user-defined rules to govern where and which messages are stored in the secure Enterprise Content Management (ECM) system

Simplify Email Management

  • Manage messages without changing email software, as Message Manager works with virtually any system, including Yahoo!, Gmail and UNIX-and LINUX-based email systems
  • Enhance user adoption with automated capture polices and indexing capabilities they do not require users to modify the way they use email accounts
  • In addition set up the system in minutes – just define policies and forward or journal messages to a mailbox monitored by Message Manager

Reduce E-mail Management Costs

  • Save days retrieving archived email by utilising automatically generated indexes to search for email in your ECM system
  • Conserve valuable storage space with user-defined policies that filter out unwanted email
  • Reduce costly delays by leveraging incoming email to promptly kickoff an automated business process

Comply with Regulations

  • Create a complete email records system by capturing archived and real-time messages
  • Prove that stored messages have not been altered and verify integrity with non-repudiation technology
  • Respond to legal requests in a timely manner using full-text searches to retrieve messages in seconds
  • Ensure system integrity by tracking capture policy changes

PaperVision Message Manager means that your:
E-mail messages are stored and indexed for easy retrieval. Therefore, PaperVision Message Manager allows an organisation to automatically route messages and attachments into PaperVision Enterprise or ImageSilo, index messages and govern where and which messages are stored in the secure Enterprise Content Management (ECM) system.
Email at Your Fingertips

Capture email messages and attachments, and sort and store messages based on user-defined policies. Automated capture and indexing reduce errors and administrative workloads, while organising email based on sender, receiver, date, subject, attachment name or other index values. Furthermore, instantly retrieve any message based on these values and pinpoint keywords or phrases using full-text search. By implementing PaperVision Enterprise Tools, users can also upload existing email directly into PaperVision Enterprise or ImageSilo projects without ever leaving Microsoft Outlook. Whether regulations require businesses to store all messages or only critical business communications, Message Manager will control every email you need.

E-mail Integrity and Authenticity

Using non-repudiation, companies can verify stored messages that haven’t been altered and use this proof to comply with government regulations. Consequently, non-repudiation assigns a unique value to each message and compares messages with originally captured versions. So if messages are changed, the unique values do not match, and the system won’t display the altered message.

Flexible System Options

Capture e-mail messages from virtually any e-mail account, including UNIX-and LINUX-based e-mail systems, and web-based systems like Yahoo! & Gmail. In addition, for Microsoft Exchange mail systems use the journaling feature to capture messages. So, for web-based and other email providers, simply forward email messages to a mailbox monitored by Message Manager.

Archived Email Included

Easily capture archived messages from Microsoft Outlook and Exchange mailboxes. Furthermore, Message Manager gathers email messages that have already passed through the email system and are now stored in .pst files or .msg-formatted messages. Capture and index message content for storage in the ECM system. Therefore, message Manager organises everything into one convenient, searchable location.

Powerful Functionality

Messages imported into the ECM system are indexed and retrieved using the features and functionality of PaperVision Enterprise or ImageSilo. So Message Manager leverages all the security, scalability and reliability of the ECM system to guarantee the integrity and availability of the data. As a result, stored messages can be safeguarded and tracked by the same information security controls.

Email On-Demand

Access archived email remotely, anywhere, anytime! Also combine Message Manager with ImageSilo and enable compliance, disaster recovery and information management with a simple service that doesn’t require expensive hardware, consume capital resources or burden IT personnel.

Free Proof of Concept

Whatever the size or complexity of your Document Management project we offer free initial consultation and free sample scans of your files.

To benefit from the expertise we offer, contact our sales support team today.

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