Enable your workforce to capture their business expenses anywhere and anytime without the need of an expense claims form with our innovative expense claims manager.

Our digital platform is designed to help your business control and manage spend, capture receipt data, process expense claims and make better business decisions based on real time information.

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Business Expenses Claims Management – How it Works:
  1. Your staff members simply take a photo via their smartphone whenever they receive an expense receipt.
  2. The user simply confirms the total, selects a cost code from a drop down list and then sends to the platform for processing.
  3. Expense claims submitted are sent as a link to the relevant manager for approval.
  4. Exceptions are easily handled without holding up the rest of the claim and at any time, claimants can see what stage their claim is at.
  5. Once approved, employees are notified and reimbursed correctly and promptly.
Company Benefits of Business Expense automation
  • Reduce costs – cut expense claims processing time for your Accounts team.
  • Simple and easy to use – data is automatically populated into a dynamic expense claim in real time
  • Compliance – your HR policies can be configured within the solution.
  • Employee satisfaction – faster and more accurate reimbursement.
  • Achieve digital transformation – no further need for paper expense claims forms – go paperless through web and mobile receipt submission.
  • Prevents delays and escalations – stop employees holding onto receipts and then submitting large expense claims.
Employee Benefits of Business Expense Automation

It has never been easier for your employees to manage their expenses on the go. The mobile app enables claimants to initiate the claims process and capture receipts from any smartphone or tablet device. Quickly take a picture and upload receipts at the time of spending and submit the expense trip for approval before returning to the office.

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Get a free and personalised quote for your business by completing the form below. Our expert support team will call you within 24 hours to discuss your requirements.


Document Options have listened and worked with us to deliver a bespoke professional service which has far exceeded our expectations & changed the way we communicate internally.

Close Invoice Finance – Jacqui Brown – COO

Business Expense Claims Management FAQs

Allowable business expenses are defined as an expense the employee incurs carrying out their job. For employees on the move, this would include travel expenses, accommodation if team members need to stay away overnight and meals/refreshments whilst travelling. Items such as parking charges, congestion charges and phone calls are included in allowable business expenses. Public transport costs would include season tickets and loans provided to employees to buy season tickets.

No. This is one of the great benefits of our online system. It cuts out the need for expense claims forms by allowing employees to scan receipts on their smartphone then submitting for processing. They no longer need to collect paper receipts and manually enter the data onto a claim form. This means no more lost receipts or admin headaches for your and your employees.

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