Document Options : Fire Safe Storage

Fire-Safe Document Storage

Fire-Safe Storage Solutions

For organisations that need the highest level of protection for their most critical records, Document Options provides secure fire-safe document storage. We supply and manage purpose-built fire safes within our facility, designed to protect essential documents and media from fire, heat, and smoke damage.

If your business already owns certified fire safes, we can relocate and securely store them at our premises — giving you the flexibility to retain your existing specialist equipment while benefiting from our monitored, access-controlled environment.

All fire-safe units are housed within our alarmed, CCTV-monitored facility, combining advanced physical protection with the same security, inventory control, and fast retrieval options as our standard storage service.

This is the ideal solution for safeguarding irreplaceable, high-value, or legally sensitive records where maximum protection is essential.

Why Choose Document Options for Fire-Safe Storage?

• Maximum Protection Against Fire Damage

Your documents are stored inside certified fire safes designed to withstand extreme temperatures, smoke and water exposure — ensuring survival even in the event of a major incident.

• Enhanced Security Environment

All fire safes are housed within our access-controlled, alarmed and CCTV-monitored storage facility. This adds an additional layer of protection beyond the fire safe itself.

• Fully Managed Service

From supplying fire safes to relocating your own units, we handle everything. Storage, tracking, retrieval and ongoing management are fully integrated into our secure workflow.

• Fast Retrieval When You Need It

Documents stored in fire safes remain accessible at all times. You can request physical returns or digital copies through our secure online portal using our Scan-on-Demand service.

• Total Compliance & Auditability

Our processes operate under ISO 9001, ISO 27001 and full GDPR compliance, with every access and movement recorded for complete traceability.

Fire-Safe Storage FAQs

What is fire-safe document storage?

Fire-safe document storage provides an added level of protection for critical or irreplaceable records. Documents are stored inside certified fire safes that resist high temperatures, smoke and water damage — ensuring vital information remains secure even in the event of a fire.

Can you provide the fire safes, or do I need to supply my own?

Either option works. We can supply purpose-built fire safes as part of your storage service, or securely house certified safes that your organisation already owns.

Where are the fire safes kept?

All fire safes are stored within our alarmed, access-controlled facility. They benefit from 24/7 monitoring, CCTV, and environmental safeguards throughout the site — combining the strength of the safe itself with robust site-wide security.

What types of documents should be stored in a fire safe?

Fire-safe storage is ideal for essential business records such as deeds, legal contracts, certificates, financial archives, historical records or any document that would be difficult or impossible to replace. It’s typically used for permanent, irreplaceable or legally sensitive records.

Can I still access documents kept in a fire safe?

Yes. Documents stored in fire safes remain fully accessible. You can request retrievals through our online portal, and we’ll manage access or delivery according to your instructions. Scanned copies can also be provided via our Scan-on-Demand service.

Is fire-safe storage compliant with data protection standards?

Absolutely. Our fire-safe storage service operates under the same rigorous controls as our wider document management environment — fully compliant with ISO 9001, ISO 27001, and GDPR. Every access and movement is tracked to ensure complete auditability.

Fire-Safe Storage Solutions

Why Choose Document Options for Fire-Safe Storage?

Fire-Safe Storage FAQs

What is fire-safe document storage?

What is fire-safe document storage?

Can you provide the fire safes, or do I need to supply my own?

Can you provide the fire safes, or do I need to supply my own?

Where are the fire safes kept?

Where are the fire safes kept?

What types of documents should be stored in a fire safe?

What types of documents should be stored in a fire safe?

Can I still access documents kept in a fire safe?

Can I still access documents kept in a fire safe?

Is fire-safe storage compliant with data protection standards?

Is fire-safe storage compliant with data protection standards?

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