About Us Contact Us
Document Options provides high-quality document scanning services tailored to businesses of all sizes. Whether you're looking to digitise a single department's files or undertake a large-scale bulk scanning project, our state-of-the-art technology and expertise ensure exceptional results. We specialise in scanning in PDF format, preserving fragile materials, and offering solutions like A3 scanning and microfilm digitisation. Our efficient process transforms paper archives into accessible, organised digital records, unlocking the full potential of your business information.By converting physical documents into digital formats, we help businesses streamline workflows, save space, and improve access to important information. Our services are designed to support organisations across sectors, delivering customised solutions to meet unique requirements.
With decades of experience, Document Options has built a reputation as a trusted document scanning company. We use cutting-edge technology to provide a wide range of services, from high-volume scanning to specialised A3 scanning and large format digitisation. Our team processes thousands of documents daily with precision, ensuring quality at every stage.
We offer flexibility by providing both on-site scanning at your premises and secure off-site scanning at our regulated Sussex facility near Gatwick Airport. For businesses searching for “document scanning services near me,” we are a local and reliable partner. Our expertise spans across London, Surrey, Sussex, and nationally, supporting companies with efficient and secure document scanning services that meet the highest standards.
Partnering with Document Options delivers significant advantages for your business:
Arrange a site visit to evaluate your documents and gather information about project requirements.
Our transport team will collect your documents using GPS tracked vehicles ensuring secure delivery to our processing centre.
Documents are scanned using Kodak, IBML, Contex and Zeutschel equipment.
Every image is inspected by our independent Quality Assurance Team - a key step that sets us apart.
Indexing data is assigned to digitised documents using OCR, data entry, barcode recognition and database lookup.
Indexing data is validated independently by our Quality Assurance Team, separate from the indexing stage.
Data will be securely transferred to you or hosted via PaperVision.
We provide nationwide collection using our fleet of monitored, GPS-tracked vehicles, ensuring safe and reliable transport of your documents.
For all scanning projects, we create a bespoke Statement of Work tailored to your specific requirements. This document details our methodology, specification and commitment to you and usually follows a proof of concept.
Yes, we can provide archive boxes, crates, and sealable transit containers to meet your transport needs.
We can export scanned data in any file format and structure to suit your needs. For example, data imported into a system may use an XML data file with TIFF or JPEG images, while data stored on a file server might be outputted as searchable PDFs with index data as the file name. Dual batch outputs are available.
Our uplift team will pack, load and catalogue your files onsite while creating a detailed consignment database for accurate tracking throughout the digitisation process.
Data delivery is usually performed via File Transfer Protocol (FTP) in line with our Corporate and Social Responsibility policy. Other delivery methods are available.
Yes, we accept document deliveries at our production facility and storage warehouse, both designed to accommodate heavy goods vehicles. Documents can also be sent via PO Box or redirected mail services.
Your original hardcopy documents can be securely stored, shredded and recycled, or returned to you.
Document scanning saves money, releases space and significantly reduces the time needed to find documents. It also enables access control, automated retention policies and reliable disaster recovery.
Continuous investment in state-of-the-art equipment allows us to scan virtually any type of document. Whether you need book scanning, large format scanning, microfilm digitisation, or even x-ray scanning, we can handle it for you.
It depends on your location. If you are within 25 miles of our Crawley or Southampton processing sites, please contact us to discuss onsite scanning options.
Yes, Document scanning is environmentally friendly. It reduces paper waste, minimises physical storage needs and significantly cuts down the energy used in transporting physical documents.
Yes, Document Options Ltd is vetted and cleared to handle documents to UK Secret classification.
Our scan methodology complies with British Standard BS 10008 which outlines best practices for the legal admissibility of electronic information, including scanned documents. In addition to this our internal JIS Batch Track system provides complete audit trail information detailing your documents digitisation journey. This means we can provide reports at step level, from collection through to data delivery, itemising which member of staff using which piece of equipment digitised your data.
We handle financial documents with strict adherence to our Information Security Management Policy, UKAS certified to ISO27001. This ensures the highest level of security and accuracy for documents such as invoices, payment details and bank records.
As an approved supplier to the NHS and other medical service providers we are regularly contracted to digitise medical records.
You can learn more about our accreditations here .
At Document Options, we combine cutting-edge technology, skilled operators, and robust protocols to provide flawless results. Whether you need bulk scanning services or specialised document scanning solutions, our team ensures your information is digitised with care and accuracy. Contact us today to discuss your needs.
Get in Touch
Try It Now
Really helpful and friendly. I had a really tight deadline and they turned the work around really quickly. Brilliant service.
- Steven Wilson
Extremely efficient and excellent customer service. Also one of the only companies with a large flat bed scanner who have the skill to produce high quality images
- Julia Hayes
Great company to deal with, I dealt with Perry and Steve who were super-helpful. They have excellent knowledge and have been great support for our archive scanning needs for our business in Sussex. Would recommend!
- Matthew Hall
Very friendly and helpful staff
- Jake Forshaw
Friendly staff and very helpful.
- Timothy Tomsett
Most helpful
- Clive Firestorm
