Document Scanning

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Document Scanning Services

Document Options provides professional document scanning services that help organisations digitise paper records accurately, securely and at scale. Whether you need to scan hundreds of archive boxes, reels of microfilm or bound books, our ISO-certified team produces crystal-clear digital files in PDF/A, TIFF, or your preferred format, ensuring instant retrieval and compliant long-term storage.

Our document scanning services also cover a wide range of specialist requirements, including archive scanning for long-term records, large format drawing scanning for engineering plans, and deed and fragile document scanning for historic or delicate documents. Each service is delivered using dedicated equipment designed to ensure accurate capture and secure digital preservation.

    Whether you’re planning a one-off scanning project or require ongoing document scanning services, we have the experience and expertise to support your requirements. Contact Document Options today to discuss your project.

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    Scanning

    Document Scanning

    Perfect for large backfile conversions and ongoing day-forward capture.

    • Prep, scan, OCR, and index millions of pages quickly.
    • Barcode & zone OCR for automated data capture.
    • Integration with SharePoint, DocuWare and other DMS/ECM platforms.

    Document Scanning

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    Microfilm Archive Conversion

    Preserve legacy media and access it instantly.

    • 16 mm / 35 mm microfilm, microfiche, and aperture card scanning.
    • Digital files delivered on secure SFTP, encrypted HDD, or cloud portal.

    Microfilm Scanning

    Scanning

    A3 and Large Format Scanning

    Digitise A3 drawings, maps, plans, and posters up to A0 width.

    • 300–600 dpi colour scanning.
    • Straight-through feed or flatbed systems to protect originals.
    • CAD drawing scanning and indexing available for engineering workflows.

    Drawing Scanning

    Scanning

    Onsite Scanning Services

    When documents cannot leave your premises, our mobile team brings secure scanners to you.

    • BS 7858-screened operators.
    • Dedicated data line for encrypted transfer.
    • Ideal for healthcare, finance, and government environments.

    Onsite Scanning

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    Deed and Fragile Scanning

    Non-destructive, cradle-based imaging for fragile deeds, historical ledgers, and bound volumes.

    • Gentle V-cradle or planetary scanners avoid spine damage.
    • High-fidelity colour capture preserves annotations and seals.
    • Ideal for archives, museums, and legal repositories.

    Fragile Scanning

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    Bound Book Scanning

    Preserve the contents of bound volumes with precision and care.

    • Non-destructive cradle or planetary scanning methods.
    • Output options include searchable PDFs and high-quality TIFFs.
    • Ideal for libraries, publishers, legal archives, and personal collections.

    Book Scanning

    Not sure how many pages you need scanning?
    Try our page count calculator.

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    Scanning FAQs

    How does document scanning work?

    How does document scanning work?

    At Document Options, we can come directly to your premises to scan your documents on-site, or we can take documents away to our facility. We individually scan documents utilising high-quality equipment ensuring high-definition scans. We can additionally provide you with cloud storage options.

    What are the benefits of document scanning?

    What are the benefits of document scanning?

    Document scanning offers many benefits, including saving your business money. If you currently store all of your documents in hard copy this will be costing you a significant amount in usable office space. Additionally, hardcopy documents take time to sort through when records are required – searching through online files is much faster and more effective.

    What kind of documents can you scan?

    What kind of documents can you scan?

    Our state-of-the-art equipment allows us to scan virtually any kind of document. Whether you require book scanning, large format data capture, microfilm scanning, or even x-ray scanning, this is something that we can take care of for you.

    Is document scanning environmentally friendly?

    Is document scanning environmentally friendly?

    Yes! Aside from reducing the need for paper with digital documentation, scanning documents additionally reduces the amount of storage space that you need. Electronic document storage also utilises far less energy than moving physical documents in vans.

    Do you have industry accreditations?

    Do you have industry accreditations?

    Document Options has built up a fantastic reputation and we are trusted by our clients to provide a full range of document services. We are accredited with ISO 27001 and ISO 9001 standards giving you complete peace of mind when you work with us.

    Areas We Cover

    Searching for document scanning near me ? Here are the areas we cover.

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    We’re always happy to explain further how we can save your business time, money and resources.

    We cover areas including: Hampshire, DorsetSussex, Surrey, Kent, London

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    Certificate No. 11191

    ISO 9001 ISO 27001

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