Streamline Supplier Invoice Processing with Automation

In today’s fast-paced business environment, time is money. Yet, many companies still rely on manual processes for managing supplier invoices – processes that are slow, error-prone, and difficult to track. Implementing invoice automation transforms these manual steps into streamlined workflows, empowering your team to focus on strategic tasks and reducing operational inefficiencies.

Our AP automation services eliminate the need for slow, manual data entry by automatically extracting key information from supplier invoices. This data is validated for accuracy and seamlessly integrated into your invoicing system and ERP platforms, enabling smooth processing and reporting.

Key Features of SmartOffice AP Automation

Automated Invoice Scanning

Extracts and validates invoice details using OCR and advanced recognition technology.

Data Capture & Validation

Extracts and validates invoice details using OCR and advanced recognition technology.

Approval Workflows

Automates routing for approvals, exception handling, and matching invoices to purchase orders or goods received notes.

Real-Time Visibility

Provides dashboards to track invoice processing status and monitor progress.

Secure Archival

Stores scanned invoices in a secure, searchable archive for easy access during audits or reference.

Seamless ERP Integration

Posts invoice data directly into your accounting or ERP systems for efficient reporting.

With our invoice management system, businesses can reduce invoice processing costs by up to 80%, accelerate cycle times, and improve compliance with secure digital storage solutions. Let us help you achieve faster, more accurate processing through comprehensive AP automation tools.

Invoice Unification

All incoming invoices, whether electronic or hardcopy, are converted into a standardised digital format.

Read and Extract

Advanced OCR and recognition engines extract essential invoice data such as headers, footers, and line items.

Validation

Discrepancies are reviewed using fuzzy logic, ensuring accurate reconciliation of invoice data.

Approval

Matches invoice details with purchase orders and goods received notes, automating approvals or routing exceptions for manual handling.

Posting

Approved invoices are directly posted into your ERP or accounting systems for streamlined workflows.

Archival

Stores invoices and extracted data securely in searchable archives with retention policies for audits and easy retrieval.

Save Time and Reduce Costs

Manual invoice handling is tedious and labour-intensive, involving repetitive data entry and chasing approvals. Invoice automation eliminates these inefficiencies, enabling faster invoice approval and reducing overhead costs.

Improve Accuracy and Minimise Errors

Human errors in manual processes often lead to costly mistakes like overpayments. With AP automation, invoice data is captured directly from the source, ensuring high accuracy and reducing error rates.

Enhance Cash Flow Management

By accelerating invoice approval cycles, businesses can better manage cash flow, take advantage of early payment discounts, and avoid late payment penalties.

Boost Visibility and Reporting

An automated invoicing system provides real-time insights into invoice statuses, allowing you to track the approval process, manage spend, and generate accurate reports effortlessly.

Strengthen Compliance and Audit Logging

Each action on an invoice, from submission to approval, is tracked and logged, ensuring full compliance with audit requirements and creating a transparent process.

Scalability

As your business grows, so does the volume of invoices. Our invoice management system scales seamlessly with your needs, adapting to increasing demands or seasonal peaks.

Transform your invoice processing today with Document Options. Contact us to discover how our solutions can revolutionise your AP automation workflows.