Document Options has helped hundreds of customers by scanning their paper documents and converting each document into an electronic file. Scanning paper documents makes it quick and easy to route documents around the organisation. It also provides users with an efficient method of filing, retrieving and archiving business records.
Significant further efficiencies and savings in time and staff costs can be achieved by applying advanced document management techniques to the scanned image. We apply world leading recognition software to the scanned image that is programmed to identify, capture, verify and extract business critical data. Such data may be found in a wide variety of paper based business documentation such as surveys, census or application forms, examination papers or supplier invoices.
Having captured the data, it can be used for reporting or analysis purposes or exported to a line-of-business application such as SAP or Oracle or to our hosted on-line document management workflow system. Many customers are now enjoying the benefits of extracting important data from paper documents and uploading the data to a workflow without the need for staff to handle paper documents. Our systems offer you a cost effective solution from post to business applications without manual intervention saving you time, money and eliminating manual errors.
Some documents that cannot be processed automatically and these will need manual intervention to check, validate or correct and QC. We deal with these instances by applying an exception handling procedure that is agreed with you in advance. Documents that you receive in formats other than paper, such as electronic data, are handled in a similar way. Furthermore, the extracted data is fed into one merged workflow containing data from all sources.
Using our bureau services, where we have systems already in place, saves you space and staff costs; avoids capital expenditure; and will be implemented in less time and at lower cost. Therefore, the start-up costs are minimal and recovered within a few months.
Successful image capture, data extraction and integration with line-of-business workflow or applications starts with a high quality scan. We achieve this using world class IBML® and Kodak scanners operated by fully trained, experienced and permanent employees.
Ensuring we capture the highest possible image quality means the subsequent image processing software has the greatest chance of success. So, by keeping manual intervention to the minimum means you benefit from lower costs.
We use specialist software from ABBYY, Nuance and FIS. Each new customer application is subjected to testing to determine which image processing software gives the best results. From these software applications we can output data in various formats. These can be uploaded into a workflow on our on-line, cloud based Document Management software. Alternatively, they can be uploaded directly to your own line-of-business applications. Our Professional services team are available to help you integrate with SAP, Oracle, Version One, Sage and Exchequer.
Consequently, implementing data capture processes that integrates with your work flow or line-of-business application will save you time and money.
Call 01293 426677 now for advice, information and quotations regarding Image Capture and Data Integration
Burridge House Priestley Way Crawley West Sussex RH10 9NT
Tel: + 44 (0) 1293 426677
Fax: + 44 (0) 1293 403453
Tell us about you and your area/s of interest and we will send you a personalised information pack. Alternatively call for an informal conversation or advice.