PaperVision Workflow

PaperVision Document Management Software | Document Options

 

 Automate Document Routing to Streamline Business Workflow Processes

 

Make standard business workflow operations easy to execute and easy to manage by electronically routing documents, alerting users of pending work assignments and tracking progress step by step using PaperVision  or ImageSilo.
Create Process Efficiency

  • Make tasks easy by providing workstep instructions and putting all the necessary data at your fingertips.
  • Identify process inefficiencies and bottlenecks with continually updated reports showing document status.
  • Gain competitive advantage by electronically controlling business processes from the office or via the internet.
  • Integrate email quickly into business practices using email and attachments to initiate a workflow process.

Improve Customer Service

  • Increase customer satisfaction by decreasing document processing time.
  • Respond to customer requests quickly with prioritised work queues and time-sensitive alerts.
  • Give customers instant answers by electronically viewing the status of their request from your desktop.

Enhance Security and Compliance

  • Provide documented evidence of compliant procedures with detailed audit reports.
  • Monitor compliance by tracking live document progress with continually updated activity reports.
  • Ensure proper procedures are completed within set timeframes by receiving alerts showing stalled or inactive documents.

PaperVision WorkFlow offers Automated Document Routing to Streamline Business Processes

PaperVision WorkFlow is the ultimate in business process management. It enables businesses to fully automate standardised business processes, routing any document, anywhere, anytime, all while tracking the process and alerting users of new work assignments. As a result, this product is available with our on-premise (PaperVision Enterprise) and Hosted Enterprise Content Management (ECM) systems.

Graphical Setup

To set up PaperVision WorkFlow procedures, administrators use an icon-based, graphical diagram for simple point-and-click creation. For example, a mortgage administrator can effortlessly navigate thousands of mortgage applications through an otherwise complex loan approval process. Even if a loan application arrives via email with attachments, the system can initiate the process and forward the attached documents. When a procedure is complete, approved loan documents can be emailed to the appropriate manager.

Automated Processing

Users can be instantly notified when new assignments are available, and they are instructed on the tasks to be completed before the work-step can move forward. Workers can then make decisions with all the relevant data available at their fingertips. Therefore, these decisions translate into proper routing and timely assessments, which drive profitability, increase customer satisfaction and enable compliance.

Effortless Administration

Single or multiple PaperVision WorkFlow administrators can simultaneously manage an unlimited number of teams, projects and workflow instances from the comfort of their desktop or the convenience of the Web. Therefore, administrators can make absolutely sure that all requirements along the way are substantiated, completed within set timeframes and meticulously tracked. Since business practices change over time, modifications can be applied instantly, even to active processes already underway.

Detailed Reports

PaperVision Workflow processes are individually audited and immediately reported. View and print workflow tasks in their entirety or at any point during the transaction. Furthermore, the information about active processes is compiled in live, continually updated status reports. As a result, custom notifications alert supervisors of overdue or stalled documents, allowing them to reassign duties. Detailed reports help managers to identify bottlenecks and improve process efficiency.

Powerful Process Management

PaperVision WorkFlow is an optional, affordable addition to PaperVision Enterprise or ImageSilo. Increase competitive advantage by electronically organising, controlling and intelligently routing the documents that drive your organisation. Designed as a fully integrated module, WorkFlow connects and distributes powerful functionally to all licensed users, eliminating the need for additional integration and installation. WorkFlow also leverages all the security, scalability, reliability and integration options of the ECM system to guarantee the integrity and availability of the data.

Free Proof of Concept

Whatever the size or complexity of your Document Management project we offer free initial consultation.

For complex requirements our professional services team will help with scoping, costing, installation, implementation, training and on-going support of our systems.
 

To benefit from the expertise we offer, contact our sales support team today.

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Burridge House Priestley Way Crawley West Sussex RH10 9NT

Tel: + 44 (0) 1293 426677

Fax: + 44 (0) 1293 403453

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