Enterprise Capture Platform
Capture Paper to Increase the Speed of your Business
Many enterprises still rely on paper for their business processes. They often require significant manual labour to manage and extract the data in these documents. To remain competitive businesses must find ways to reduce costs by streamlining resource-intensive labour and reassigning staff to higher-value tasks. With electronic processing enterprises can automate data entry and standardise the flow of paper. Achieving this enables significant cost reductions and increased productivity.
Wherever businesses deal with documents and whenever those documents drive transactions, organisations can benefit from process automation:
Automate Document-driven Business Processes
Although different industries often have distinct business processes and regulations, they all share the need to efficiently access data from paperwork. FlexiCapture allows enterprises to automate those processes in the following areas:
ABBYY FlexiCapture 10 already delivers a range of powerful features out-of-the-box, but for specific business requirements custom modules can be integrated to solve that problem. So this allows FlexiCapture Solution Partners a partner-enabled vertical solution development to address the specific needs from different industries.
ABBYY FlexiCapture 10 is a highly scalable Enterprise Capture and document processing platform for converting streams of documents into business-ready data. It is available in three different variants including workgroup based solutions for departments, a client-server based capture platform for distributed data capture in large enterprises or as a server component for integration within custom-built applications. Furthermore, ABBYY FlexiCapture 10 scales with specific needs from low volume data capture based on a Standalone installation to high-volume in a distributed client-server solution.
ABBYY FlexiCapture 10 is available as follows:
Scalable, Flexible, FlexiCapture
Whether you require a desktop solution to automate low-volume data capture or an Enterprise Capture platform for processing all business-critical documents. ABBYY FlexiCapture 10 has the flexibility to address your needs.
Automated Invoice Processing with Integrated Workflow
Accelerated Invoice Handling from Arrival to Archiving
Tap the full potential of an optimised accounts payable process. Implementing an automated invoice processing solution greatly reduces error-prone manual data entry. Furthermore, businesses are able to cut operational costs, improve efficiency of core activities and simplify monitoring and reporting.
Invoice Receipt and Capture
Capture invoices at the point of entry, whether centrally in a mailroom or finance department, or remotely in branch offices. Invoices, both paper and electronic, can be processed regardless of format or input channel: a scanned document, a PDF or from an email attachment. In addition, electronic invoices that are sent to a customer’s email inbox can be imported automatically. Mailroom invoice capture is carried out using thick clients, while decentralised capture from remote offices can be completed with the Web Capture Station.
Extraction and Validation
Invoices are classified based on supplier master data and business unit. According to language and country, legal conformity checks are performed and the invoice data is extracted. Rules-based validation and purchase order matching ensure the highest quality invoice data is sent on for processing. So for invoice validation and coding, power-users from the AP department use a thick client for verification. Accountants or field workers can use the Web Verification feature to correct errors or mismatched invoice data.
Invoices are automatically routed to cost centre staff or budget owners for review and approval. Pre-defined workflows ensure that the processing of invoices is in accordance with internal approval guidelines. By automating validity checks against purchase orders and reducing internal communication about invoice status, finance departments save valuable time and resources.
Revision and Allocation
Optimised and best-practice approval workflows support business-rule routing, cost centre splitting and exception handling. The allocation of incoming invoices can be executed more effortlessly, quickly and flexibly. After choosing the correct value or the appropriate cost centre, the calculation of the corresponding tax value is determined automatically.
Approval and Authorisation
Automating the invoice handling process accelerates approval and results in fast throughput. The automated routing of invoices allows a smooth handover to the appropriate budget owner or cost centre staff ensuring that the payment authorisation process is simplified and optimised for effective invoice management.
Payment and Archiving
The last step in the process is payment and archiving. After allocation and approval of an invoice, it is automatically sent to the ERP, or any other finance system, for payment and archiving. All phases of the invoice processing workflow can be tracked and reviewed at any time. Furthermore, This ensures transactional transparency and compliance with regulations
Professional Services: Document Options Ltd offers professional services to help customers jump-start projects, to provide additional expertise and support for your teams, or for certification and training.
Burridge House Priestley Way Crawley West Sussex RH10 9NT
Tel: + 44 (0) 1293 426677
Fax: + 44 (0) 1293 403453
Tell us about you and your area/s of interest and we will send you a personalised information pack. Alternatively call for an informal conversation or advice.